Vending Machine Purchase Checklist

So you have decided you would like to venture into the exciting world of Vending Machines. Owning a Vending Machine can be a great business opportunity but like any business it comes with start up and ongoing costs. So that we can best help you please complete the checklist below.

Machine Type & Purpose

• • Choose the right machine type (combo, drink, food)  
    • • Select appropriate product range (size, packaging, shelf life)
      • Decide between indoor vs outdoor placement (Approx. Outdoor machines require weatherproofing — ~$500)
        

        Initial Costs

        • • Machine purchase price (Approx. $3,000–$10,000)

          What is your budget?
          

          • Custom branding or wrapping (Approx. $300–$800)
          • Shipping/delivery costs (Approx. $200–$500)
          • Installation/setup costs (Approx. $150–$300)
          • Payment system (e.g. Nayax) setup (Approx. $300–$600)
          • Electrical work or site prep, if required (Approx. $150–$300)

          Legal & Compliance

          • Check product safety and local regulations (Varies – consult local council or regulator)
          • Confirm if council permits are needed
          • Understand warranty and return policies
          • Ensure liability coverage is in place

          Site Access & Security

          • Ensure security and visibility to deter theft
          • Confirm easy access for restocking and repairs

          Financial Planning

          • Calculate break-even point and ROI
          • Plan for upfront costs vs long-term profits
          • Explore financing or rental options

          Tech & Support

          • Look for remote monitoring capabilities
          • Ensure software integration (stock tracking, sales reporting)
          • Choose a supplier with reliable support and spare parts

          Ongoing Costs

          • Stock/product replenishment (ongoing inventory investment)
          • Insurance (machine & public liability, $300–$700/year)
          • Repairs and maintenance ($100–$500/year)
          • Internet/modem costs ($10–$20/month)
          • Transaction fees for card payments (1.5–3%)
          • Site rental or commission (10–25% of sales or fixed rent)
          • Software fees or updates (if applicable)